Say a student comes into your office (or calls on the phone) and wants to pay off their balance. Easy right? Well until now you had to search for the student, navigate to their student page, find the right invoice (or invoices), navigate to the payment page… that’s too many steps to complete a task you might have to perform several times a day.

Today we’re happy to announce that we’ve greatly streamlined the process of accepting payments. All you have to do is search for the student, and if the student has a balance due you’ll see it right there under their name:

pay

To accept a payment, just click the “pay now” link and a window will appear where you can record that payment:

saved

That’s all there is to it.

What I like about the new feature is that you no longer have to think in terms of individual invoices when accepting a payment. The balance that’s displayed is the sum of everything that student owes, whether it’s from a single invoice or many. All you have to do is enter the amount of money you’ve been given and ASAP will automatically apply it to all of that student’s invoices.

And if a student gives you less than the total amount due, ASAP will automatically pay off the oldest invoice first and then pay off as many other invoices as it can. When it runs out of money it’ll apply the remaining amount as a partial payment to whatever that final invoice is.

Note: If a student has a saved credit card on file, when you click the “pay now” link, the first thing you’ll see is that student’s saved card and a Process Payment button. There’s no easier way for you to accept a payment, so make sure you encourage your students to add a credit card to their account :-)